When you select part orall of the text in a cell, that selection has the same appearanceas would text selected outside a table. However, if the selection spansmore than one cell, the cells and their contents are both selected.

Ifa table spans more than one frame, holding the mouse pointer overany header or footer row that is not the first header or footerrow causes a lock icon to appear, indicating that you cannot selecttext or cells in that row. To select cells in a header or footerrow, go to the beginning of the table.

• To select a single cell, click inside acell, or select text, and then choose Table > Select >Cell.

• To select multiple cells, drag across a cell border.Be careful not to drag the column or row line so that you don’tresize the table.

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Note:

To switch between selecting all of thetext in a cell and selecting the cell, press Esc.

• Click inside a cell, or select text, andthen choose Table > Select > Column or Row.

• Move the pointer over the top edge of a column orthe left edge of a row so that the pointer becomes an arrow shape( or ), andthen click to select the entire column or row.

Choose Table > Select > HeaderRows, Body Rows, or Footer Rows.

• Click inside a table, or select text, and then choose Table > Select > Table.

• Move the pointer over the upper left corner of the table so that the pointer becomes an arrow shape , and then click to select the entire table.

Note:

You can also select a table in the sameway you select an anchored graphic—place the insertion point immediatelybefore or after a table, and then hold down Shift while pressingthe Right Arrow key or Left Arrow key, respectively, to select the table.

Youcan insert rows and columns using a number of different methods.

Place the insertion point in a row belowor above where you want the new row to appear.
Specify whether the new row or rows should appear beforeor after the current row, and then click OK.

The new cells have the same formatting as the text inthe row in which the insertion point was placed.

Note:

Youcan also create a new row by pressing Tab when the insertion pointis in the last cell.

Place the insertion point in a columnnext to where you want the new column to appear.
Specify whether the new column or columns should appearbefore or after the current column, and then click OK.

The new cells have the same formatting as the text inthe column in which the insertion point was placed.

With the insertion point in a cell,choose Table > Table Options > Table Setup.
Specify a different number of rows and columns, and thenclick OK.

New rows are added to the bottom of the table; new columnsare added to the right side of the table.

Note:

Youcan also change the number of rows and columns using the Table panel.To display the Table panel, choose Window > Type &Tables > Table.

When adding columns, if you drag more thanone and one‑half times the width of the column being dragged, newcolumns are added that have the same width as the original column.If you drag to insert only one column, that column can have a narroweror wider width than the column from where you dragged. The samebehavior is true of rows, unless the Row Height for the row beingdragged is set to At Least. In this case, if you drag to createonly one row, InDesign will resize the new row, if necessary, sothat it’s tall enough to contain text.

Position the Type tool overthe border of a column or row so that a double-arrow icon ( or ) appears.
Hold down the mouse button, and then hold down Alt (Windows)or Option (Mac OS) while dragging down to create a newrow, or to the right to create a new column. (If you press Alt orOption before holding down the mouse button, the Hand tool appears—somake sure you begin dragging before you press Alt or Option.)

Note:

Draggingto insert rows or columns doesn’t work at the top or left edgesof a table. These fields are used to select rows or columns.

Note:

Draggingto insert rows or columns doesn’t work at the top or left edgesof a table in horizontal tables, or at the top or right edges ofa table in vertical tables. These fields are used to select rowsor columns.

• To delete a row, column, or table, place the insertion point inside the table, or select text in the table, and then choose Table > Delete > Row, Column, or Table.
• To delete rows and columns by using the Table Options dialog box, choose Table > Table Options > Table Setup. Specify a different number of rows and columns, and then click OK. Rows are deleted from the bottom of the table; columns are deleted from the right side of the table.

Note:

In a vertical table, rows are deleted from the left side of the table; columns are deleted from the bottom of the table.

• To delete a row or column by using the mouse, position the pointer over the border of the bottom or right side of the table so that a double-arrow icon ( or ) appears; hold down the mouse button; and then hold down Alt (Windows) or Option (Mac OS) while dragging either up to delete rows, or to the left to delete columns.

Note:

If you press Alt or Option before holding down the mouse button, the Hand tool will appear—so press Alt or Option after you begin dragging.

• To delete cell contents without deleting cells, select the cells containing the text you want to delete, or use the Type tool to select the text within the cells. Press Backspace or Delete, or choose Edit > Clear.

A table assumes the width of the paragraphor table cell in which it is created. However, you can change thesize of the text frame or table so that the table is wider or narrowerthan the frame. In such a case, you can decide where you want thetable to be aligned within the frame.

Place the insertion point to the right or leftof the table. Make sure that the text insertion point is placedon the table paragraph and not inside the table. The insertion pointbecomes as tall as the table in the frame.
Click an alignment button (such as Align Center) in theParagraph panel or Control panel.

Usethe Tab or arrow keys to move within a table. You can also jumpto a specific row, especially useful in long tables.

• Press Tab to move to the next cell. If you press Tab in the last table cell, a new row is created. For information on inserting tabs and indents in a table, see Format text within a table.
• Press Shift+Tab to move to the previous cell. If you press Shift+Tab in the first table cell, the insertion point moves to the last table cell.

Note:

The first cell, last cell, previous cell, and next cell differ depending on the writing direction of the story. For horizontal writing, the first cell is in the upper left corner, the last cell is in the lower right, the previous cell is the cell to the left (the previous cell of a cell on the left edge is the rightmost cell on the row above), and the next cell is the cell to the right (the next cell of a cell on the right edge is the leftmost cell on the row below). For vertical writing, the first cell is in the upper right corner, the last cell is in the lower left, the previous cell is the cell above (the previous cell of a cell on the upper edge is the bottom cell of the row on the right), and the next cell is the cell below (the next cell of a cell on the lower edge is the top cell of the row on the left).

Press the arrow keys to navigate within and between table cells.If you press the Right Arrow key when the insertion point is atthe end of the last cell in a row, the insertion point moves tothe beginning of the first cell in the same row. Similarly, if youpress the Down Arrow key when the insertion point is at the endof the last cell in a column, the insertion point moves to the beginning ofthe first cell in the same column.
If you press the Down Arrow key when the insertion point isat the end of the last cell in a row in a vertical table, the insertionpoint moves to the beginning of the first cell in the same row.Similarly, if you press the Left Arrow key when the insertion pointis at the end of the last cell in a column in a vertical table, theinsertion point moves to the beginning of the first cell in thesame column.

• Specify the row number you want to jumpto, and then click OK.

• If a header or footer row is defined in the currenttable, choose Header or Footer from the menu, and then click OK.

When text is selected within a cell,cutting, copying, and pasting actions are the same as for text selectedoutside a table. You can also cut, copy, and paste cells and theircontents. If the insertion point is in a table when you paste, multiple pastedcells appear as a table within a table. You can also move or copythe entire table.

Adobe Reader Inserting Table From Ribbon Word For Mac

Select the cells you want to cut or copy, andthen choose Edit > Cut or Copy.

• To embed a table within a table, placethe insertion point in the cell where you want the table to appear,and then choose Edit > Paste.

• To replace existing cells, select one or more cellsin the table—making sure that there are sufficient cells below andto the right of the selected cell—and then choose Edit >Paste.

Toselect the entire table, place the insertion point in the tableand choose Table > Select > Table.
Choose Edit > Cut or Copy, move the insertionpoint where you want the table to appear, and then choose Edit >Paste.

Using the Type tool , placethe insertion point inside the table, or select text in the table.

For both Column Separator and Row Separator, specifythe separators you want to use.

For best results, use a different separator for columnsand rows, such as tabs for columns and paragraphs for rows.

When you convert a table to text, the table lines areremoved and the separator you specify is inserted at the end ofeach row and column.

Usethe Paste command to merge two or more tables into a single table.

In the target table, insert at least as many blankrows as you’ll be pasting from the other tables. (If you insertfewer rows than are copied, you cannot paste.)
In the source table, select the cells you want to copy.(If you copy more column cells than are available in the targettable, you cannot paste.)
Select at least one cell where you want the incomingrows to be inserted, and then choose Edit > Paste.

Note:

If the pasted rows use different formattingthan the rest of the table, define one or more cell styles, andthen apply the cell styles to the pasted cells. Hold down Alt (Windows)or Option (Mac OS) while clicking the cell style to overrideexisting formatting.

Anne-Marie Concepcion providesan article about combining tables at Joining Tables.

Whenyou choose Edit > Edit In Story Editor, tables and theircontents appear in Story Editor. You can edit tables in Story Editor.

• To expand or collapse the table in Story Editor, clickthe triangle to the left of the table icon at the top of the table.

• To determine whether the table is sorted by rows or columns,right-click (Windows) or Ctrl-click (Mac OS) the tableicon and choose Arrange By Rows or Arrange By Columns.

• Use Layout view to modify and format the table. You cannotselect columns or rows in Story Editor.

When you’re working in Galleyor Story view, you can edit tables and their contents.

• To expand or collapse the table in Galley or Story view,click the triangle to the left of the table icon at the top of thetable.

• To determine whether the table is sorted by rows or columns,right-click (Windows) or Ctrl-click (Mac OS) the tableicon and choose Arrange By Rows or Arrange By Columns.

• Use Layout view to modify and format the table. You cannotselect columns or rows in Galley or Story view.

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